Arrival to and navigating campus are often the first steps in the University event experience and help set the expectation and mood for event attendees and guests. To support your event attendees' access to timely and convenient parking and transportation accommodations, it is critical for you as an event planner to work with Transportation and Parking Services in advance. Depending on your event scope and logistics, additional at-cost services may be required. Once your event is approved for campus, please complete the Event Parking and Transportation request form detailed your event support needs (at least 5-business days advance notice required for event support and 10-business days notice for charters, please see specific services below for more details). Once we receive your request, please expect a personalized email follow-up to discuss and finalize logistics. Event parking services Included General information about how we provide parking for events, including information you can provide to event attendees Coordination on arrival and parking information for your event If VIPs (dignitaries, distinguished guests, keynote speakers, world-leaders, etc) are present, Transportation and Parking Services will manage campus access details for proximal parking with Department of Public Safety. At additional cost Support equipment (barricades, cones, sandwich board signs, Variable Message Boards, etc) Traffic management personnel to restrict and manage traffic flow Campus transportation services Included TigerTransit stops and time details for attendee transport, if parking is not proximal. Information and support scheduling TigerAccess - a curb-to-curb accessible van service for events during existing service hours - for attendees with mobility accommodation needs At additional cost Designated private charters (client to work directly with TigerTransit or alternative transit operator recommended by TPS, at least two weeks advance notice required). For service options and pricing, please see Department Resources. Lyft event programing, which can be customized to provide discounted or fully subsidized rides limited to specific locations, times, total cost, and/or individuals. Departments to work directly with Lyft account manager on program design and invoicing. Types of Lyft event services: One-Time Lyft Pass: Subsidize or cover ride costs by invite only or promotional codes (booked by attendee). Lyft Concierge: Arrange rides on behalf of speakers or guests (booked by event coordinator). Is your event approved? Submit your parking and transportation request Get help planning your event The Event Planning Toolkit, managed by Conference and Event Services, is a constantly evolving resource to help guide you through the event planning process at Princeton University. Elm Drive access In order to maintain safety for all and livable space for Princeton’s undergraduate residents, unauthorized vehicles are restricted from accessing Princeton’s historic core. ADA accommodations are available for event attendees. For more information, please see the Campus Accessibility page. Additional accommodations may be available through the event services form. Promote Alternative Transportation An unprecedented stretch of construction has commenced on campus. Although each project is exciting and will advance the mission of the University, the impact on parking and transportation will be significant, particularly during this academic year. What does this mean for events? Until the completion of the Stadium Drive Garage in Fall 2022, parking in all campus lots will reach capacity far more frequently than in prior years. To help minimize these impacts on your event and the greater campus community, please encourage event attendees to consider public transit instead of driving whenever possible. Princeton’s campus is highly accessible by public transit, which also happens to more sustainable – lower carbon emissions per trip. Alternative transportation materials for event communications will be available by September 2021, until then, please direct event attendees to the detailed transit information on the TPS website.
